Owner understands that this Rental License Procurement Agreement is between Broker (hereinafter referred to as “HubKey”) and Owner. This Agreement DOES NOT grant HubKey any authority to act as the Property Manager or Leasing Agent for Owner’s Property.
- APPOINTMENT
By signing this Agreement, Owner hereby authorizes HubKey to act on behalf of Owner to procure a Rental License from the City of Philadelphia for Owner’s Property (or Properties) identified in Paragraph 2.
- PROPERTY INFORMATION
Property Address:
▢ IF CHECKED, the Property identified above is a multi-family property consisting of more than one residential dwelling unit. This Residential Property Management Agreement applies to all residential dwelling units at the Property.
▢ IF CHECKED, this Rental License Procurement Agreement applies to multiple properties owned by Owner. See attached “Multiple Properties Addendum”, which is considered part of this Agreement. If unchecked, then this Residential Property Management Agreement applies only to the Property stated above in this Paragraph.
- RENTAL LICENSE PROCUREMENT FEE AND OTHER COSTS INCURRED BY OWNER
HubKey charges a non-refundable “Rental License Procurement Fee” of $500 for each Property stated in this Agreement. The Rental License Procurement Fee must be paid in full by Owner prior to HubKey beginning its Rental License Procurement Process.
Additionally, Owner is also be responsible for paying for the following items:
- Lead-Based Paint Inspection(s) – The costs of Lead-Based Paint Inspections will generally depend on the size, condition, and age of the Property being inspected. If requested by Owner, HubKey can provide an estimate for this service, prior to Owner signing this Agreement.
- Owner is solely responsible for the costs of any Lead-Based Paint Remediation that is required in order for a Lead Certificate to be issued.
- Owner is solely responsible for the costs of any reinspections charged by the Lead-Based Paint Inspection Company.
- Rental License Application Fee – The City of Philadelphia charges a fee of $63 per Residential Dwelling Unit (price is subject to change without warning, and price may be increased if circumstances require that the Effective Date of the Rental License be back-dated).
- Back-Payments or Penalties that must be paid as a condition of the City issuing a Rental License.
PAYMENT OF THE RENTAL LICENSE PROCUREMENT FEE TO HUBKEY DOES NOT GUARANTEE THE DELIVERY OF A RENTAL LICENSE. HUBKEY WILL MAKE ALL COMMERCIALLY VIABLE EFFORTS TO DELIVER A RENTAL LICENSE TO OWNER, HOWEVER, IF OWNER FAILS TO COMPLETE ANY OF THE NECESSARY ACTIONS, OR IF THE APPLICATION PROCESS IS DELAYED OR HALTED FOR ANY REASON OUTSIDE OF HUBKEY’S REASONABLE CONTROL, THEN THE OWNER UNDERSTANDS AND ACKNOWLEDGES THAT HUBKEY WILL NOT BE ABLE TO COMPLETE ITS RENTAL LICENSE PROCUREMENT PROCESS. OWNER UNDERSTANDS THAT ALL PAYMENTS MADE TO HUBKEY AS STATED IN THIS AGREEMENT ARE NON-REFUNDABLE.
Owner Initials
- HUBKEY’S RENTAL LICENSE PROCUREMENT PROCESS
Step 1: Owner must complete these three steps before HubKey will begin its process of procuring the Rental License.
- Sign this Agreement.
- Pay $500 Rental License Procurement Fee.
- Complete “Philadelphia Rental License Form” with information necessary for HubKey to begin its process.
Step 2: Owner will deliver a Philadelphia Tax ID Number
Step 3: HubKey will deliver a Commercial Activity License, if Owner does not already have one.
Step 4: If required, HubKey will order a Lead-Based Paint Inspection from an licensed and insured Lead-Based Paint Inspection Company.
- If the Property is currently occupied, Owner will be solely responsible for contacting the occupant to alert them that the Lead-Based Paint Inspection will be conducted. Owner must meet the Lead-Based Paint Inspector at the Property to provide access. If the Lead-Based Paint Inspection cannot be completed, either because the Landlord fails to provide access into the Property, or because the Occupant fails to cooperate with the Inspector, then the Owner shall be solely responsible for any re-inspection fees charged by the Lead-Based Paint Inspection Company.
- If the initial Lead-Based Paint Inspection determines that the Property requires a Lead-Based Paint Remediation, then the Owner can (a) hire contractors to remediate the Property, or (b) hire HubKey to handle the remediation at an agreed-upon Cost. Another Lead-Based Paint Inspection will need to be conducted after the remediation is completed; Owner will be responsible for any reinspection costs charged by the Lead-Based Paint Inspection Company.
- When the Property has passed the Lead-Based Paint Inspection, the Lead-Based Paint Inspection Company will issue either (a) a “Lead-Free Certificate”, or (b) a “Lead-Safe Certificate”. If the Property is Tenant-occupied, the Owner must send the Certificate to the Tenant for Signature. HubKey will submit the tenant-signed Lead Certificate to the City of Philadelphia Lead Certificate Submission System.
Step 5: HubKey will complete the Rental License Application through Eclipse on behalf of the Property Owner.
- If the Rental License Application is rejected due to an issue with the Property’s Zoning, then HubKey can recommend an attorney, and the Owner will be responsible for correcting the issue. HubKey will not be able to proceed with the Rental License Procurement Process until any Zoning issues have been resolved. If Owner decides to pause efforts to procure the Rental License Application, Owner understands and acknowledges that HubKey WILL NOT refund the Rental License Procurement Fee, but HubKey WILL refund any payments made by Owner that have not been spent during the course of HubKey’s Rental License Procurement Process.
Step 6: HubKey will deliver documents to the Owner as they become available. In general, the following documents will be delivered to the Owner during the Rental License Procurement Process:
- Commercial Activity License
- “Lead Free Certificate” or “Lead Safe Certificate”
- Rental License
- Certificate of Rental Suitability
- Enrolled in PGW Landlord Cooperation Program (username and password), if applicable
Future Renewals of Rental License: Once HubKey has delivered the initial Rental License, Owner will be able to easily log into their Eclipse Account and renew the Rental License prior to its Expiration Date. Owner is solely responsible for keeping track of the Expiration Date, to avoid lapses in the Rental Licensure of the Property.
- TIMELINE FOR DELIVERY
Owner understands and acknowledges that HubKey has not made any guarantee of a timeline for procuring the Rental License. HubKey will work as diligently as possible to deliver the Rental License. Factors outside of HubKey’s control will determine the length of this process.
